Creating & editing new share and option classes

Adding a New Instrument

Step 1: Navigate to Manage equity

1. Click Manage equity in the side panel

2. Select Instruments & Pools

3. Click the Add new Instrument button

Step 2: Complete the fields on the Add New Instrument form

• Instrument type: Either Share, Option or Other

• Instrument name: The share class name (e.g. Ordinary, or Series A); or the option scheme name, e.g. EMI or Unapproved.

• Nominal value: In the case of shares, you must specify a nominal value per share

• Underlying instrument: If you are creating an option instrument then you must specify what underlying asset the option will purchase when it is exercised (e.g. an option over an Ordinary share)

Other optional fields:

• Tax Scheme: Use this field to record whether the share class will mainly be used for SEIS or EIS share allotments. Or in the case of an option scheme, whether it will be used for EMI awards

• Exercise price: Use this field to record the standard exercise price when options are awarded. The exercise price is the price the holder will pay when they exercise the option and purcahse the underlying share

• Standard vesting period and cliff: If this instrument will normally be issued with a vesting schedule, then use these fields to specify the standard schedule

All three of these optional fields are optional. And all three can be overridden when making specific awards. For example, if you set a standard vesting period of 48 months with a 12 month cliff, then when you create a new award, these values will be pre-populated. But they can be overridden for any given award.

Step 3: Upload any documents

You can upload documents associated with each instrument. For example, you may want to upload the scheme rules for your option scheme; or you may want to upload the Warrant document for a warrant.

Uploading documents is optional, and there is no limit to the number of documents you can upload. Each one must be a pdf of no more than 5MB file size.

💡 Documents which you choose to upload will be visible to each of the holders of the instrument. That way, you can simply refer them to their Stakeholder portal if they want to see a copy of the document.

❇️ Flo and Claude MCP Plugin

You can also view and create instruments via the Flo AI chat interface, or via the Claude plugin. You can’t currently upload documents for the instrument via Flo or Claude though.

Editing an existing Instrument

To edit an existing instrument, navigate to the Manage equity > Instruments & Pools tab, and click the edit icon next to the relevant instrument.

🚨 Any changes you make to the Instrument’s Name, Type, Nominal value (for shares) or Underlying share class (for options) will affect all holdings of that instrument including ones previously awarded. Similarly, if you change or add to the Documents attached to an Instrument, your changes will apply to all holdings. If you only want to impact future awards, then you should create a new instrument instead.

Changes which you make to the Standard exercise price or the Standard vesting period/cliff of an instrument will not affect previous awards. They will only affect the default value for future awards.